How does SiteCentric help ensure we capture all billable revenue?
SiteCentric links your negotiated budget directly to completed visit data, ensuring every procedure, reconsent, and screen failure is accounted for. Visit checklists drive automated revenue capture, reducing missed items and manual billing errors.
Can I generate invoices directly from SiteCentric?
Yes! SiteCentric allows you to generate accurate, audit-ready invoices for every billable item—including startup costs, visit procedures, screen fails, and advertising. Invoices can be exported in standard formats or customized to meet sponsor/CRO requirements without the need for a separate program like Greenphire.
How does the system help with payment reconciliation?
The reconciliation tool matches received payments against your invoices, flags discrepancies, and accounts for withholdings or outstanding balances. This gives you a clear view of what’s been paid and what’s still owed—helping avoid revenue leakage.
Can SiteCentric handle reimbursements and stipends?
Absolutely. The system includes a fully integrated participant reimbursement solution, allowing your team to track, issue, and report on patient payments with ease. It even manages card inventory and supports 1099-MISC reporting at year-end.
What if we have outside vendors or providers tied to study costs?
SiteCentric makes it simple to manage contracted provider costs like imaging centers or external PIs. These costs are tracked within the study build and reconciled through the same financial module, streamlining settlement and documentation.
Does SiteCentric support forecasting and financial projections?
Yes! Built-in projection tools allow you to forecast visit volume and revenue months in advance. We can also implement custom projection algorithms during setup—ensuring forecasts align with your site’s unique methodology and assumptions.
Can I manage multiple contract amendments?
Yes! Contract amendments are tracked with precision, and you can apply them retroactively or set future effective dates. SiteCentric determines which amendment applies to each visit based on the visit date, ensuring accurate billing and audit readiness.
How does SiteCentric support screen fail billing?
The platform includes advanced algorithms that calculate screen fail revenue based on complex sponsor rules (e.g., ratios, partial payments). This ensures you get paid what you’re owed—even when screen fail policies vary across studies.
Is SiteCentric compatible with QuickBooks, Sage, or NetSuite?
Yes. You can export all financial data in CSV format for easy import into your preferred accounting platform. This includes end-of-month datasets, invoices, and payment reports for seamless integration with your finance team’s workflow.
What makes SiteCentric different from other billing solutions?
SiteCentric was built by sites, for sites. It’s not just a billing add-on—it’s a deeply integrated platform that connects budgeting, visit tracking, patient reimbursements, and invoicing in one unified system. With SiteCentric, financial management becomes a natural part of your day-to-day operations, not a separate chore.
